About Disclaimers

Disclaimers are standard pieces of content that appear at the end of an email. In environments where outbound mail flows through Proofpoint Essentials, and for which disclaimers are enabled, you can define the disclaimer to be added to outbound emails. 

Disclaimers can be assigned at multiple levels:

• Organization: All outbound emails sent by users associated with the organization will include the disclaimer.
• Group: All outbound emails sent by users who belong to the specified group will include the disclaimer.
• User: All outbound emails sent by the user will include the disclaimer.

If a disclaimer is enabled for more than level (i.e. a user has a disclaimer and belongs to a group that has a disclaimer), the disclaimer will be selected in this order: the disclaimer for the user, then the one for the group, and then the one for the organization. 

Proofpoint Essentials disclaimers can be configured in one of two formats:

• HTML: This disclaimer format is used for HTML formatted emails. HTML disclaimers supports customization such as font, color, bullets, images, etc.
• Plain text: This disclaimer format is used for plain text or rich text formatted emails. Plain text disclaimers cannot be customized.

Enabling the Disclaimers Feature

1. Under Account Management, click Features.
2. Check Enable Disclaimers.
3. Click Save.

Set up Disclaimers 

For organizations:

1. Under Email, click Disclaimers.
2. Enter the content of the disclaimer for HTML emails (making use of the formatting tools that are available) and for plain text emails.
3. Click Save.

For groups:

1. Under User Management, click Groups.
2. Click on the name of the group you wish to manage or, alternatively, click on the (edit) next to the group name.
3. From the secondary navigation panel, click Group Disclaimers.
4. Enter the content of the disclaimer into the HTML and the plain text editor and adjust as needed.
5. Click Save.

For users:

1. Under User Management, click Users.
2. Click on the name of the user you wish to manage or, alternatively, click on the (edit) next to the user name.
3. From the secondary navigation panel, click Disclaimers.
4. Enter the content of the disclaimer into the HTML and the plain text editor and adjust as needed.
5. Click Save.