Configuring Remote Journaling via Office 365

Proofpoint Essentials Archive Configuration

1. From the Proofpoint Essentials UI, click Archive. If Legacy Archive is enabled on the account, a prompt will display.
2. Select Launch Email Archive. 
                
3. Click the Cog icon and select Settings.                                                                                            
4. Click the plus sign to create a new connection.
5. Provide an appropriate description for the connection and set the Connection Type to SMTP (Office 365).
6. Enter the appropriate address in the Undeliverable Journal Address field. 

1. Click Next.
2. Note the SMTP Address provided as it required for the configuration on Office 365. This can be viewed again later by editing the connection. 
   
3. Click Done. 

Configuring An Outbound Connector On Office 365

1. Open the Office 365 Admin Center.
2. Click the Admin Centers icon on the left-hand sidebar and choose Exchange.                                                                                 
3. In the Exchange Dashboard, under the mail flow heading, click connectors.                                                               
4. Click the + sign to add a new connector.
5. Select Office 365 for the From dropdown menu and Partner Organization for the To menu.
6. Click Next.
7. Enter a descriptive Name (and optionally, Description) for the connector.
8. Tick the checkbox Turn it on to turn on the connector when it is saved. You can also edit the connector and check the box at any time.
9. Click Next.
10. Select Only when email messages are sent to these domains, then click + and enter the fully qualified domain name of the mail server: *.earchive.cloud  will work.
11. Click OK to return to the connectors screen.
12. Click Next.
13. Select Use the MX record associated with the partner’s domain.
14. Click Next.
15. Leave the default settings for the How should Office 365 connect to your partner organization's email server? step and click Next. 

1. In the Validate this Connector step, click + and enter the following address: verification@us.earchive.cloud

1. When prompted to validate the connection, click Validate and wait for the validation operation to finish.
2. Click Save.                                                                                                                                                                                                                                                                                                             

Configuring A Journal Rule On Office 365

1. From the Exchange Admin dashboard, click Journal Rules under Compliance Management.
2. Right above the action icons, where it says Send undeliverable journal reports to:, click Select address, click Browse, and select an admin email account. This account will receive notification of non-deliverable journal reports. 

1. Click the + sign to create a new Journal Rule. 
2. In the Send journal reports to field, enter the SMTP address of the journaling mailbox (e.g. 5er123acd-5432-123aa0a1-d9348328b71@us.earchive.cloud)

1. Enter a descriptive Name for the rule (e.g. Journaling to Proofpoint Archive).
2. From the If the message is sent to or received from... list, choose Apply to all messages.
3. From the Journal the following messages... list, choose All messages.
4. Click Save.
5. When prompted to confirm that you want the rule to apply to all messages, click Yes.

Confirm Data Is Being Archived Successfully

To confirm that data is now being archived successfully please make sure to login and search the Archive with a user that has Discovery User access to all Mailboxes.